The best Fax.Plus alternative for most teams is RingCentral Fax, because it bundles online faxing with business phone features, user controls, and simple admin tools. If you handle health records, legal files, hiring forms, or signed contracts, security matters a lot. HIPAA also requires covered groups to protect electronic health information with proper safeguards [source: HHS].
TLDR: If Fax.Plus feels too limited, try RingCentral Fax for business numbers, eFax for large file sharing, or iFax for compliance-heavy work. A 12-person office sending 150 pages a month could save hours by using shared inboxes, tags, and email-to-fax tools. For example, an HR team can receive signed forms, route them to payroll, and keep everything in one digital folder. No paper pile. No “who has the fax?” drama.
Why switch from Fax.Plus?
Fax.Plus is clean and useful. Many teams like it. But some businesses outgrow it fast.
You may need better call features. Or more admin control. Or smarter document tools. You may also want a service that fits into a bigger workflow, not just a send-and-receive box.
Honestly, it feels like online fax should be simple by now. Upload file. Add number. Click send. Done. Yet some tools still make you hunt for settings like you are solving a tiny office mystery.
Here are five solid Fax.Plus alternatives that keep things simple.
1. RingCentral Fax
Best for: Teams that want fax plus business communication tools.
RingCentral Fax is a strong pick for companies that already care about phone systems, numbers, and admin settings. You can send faxes online, receive them by email, and manage users from one place.
The big win is the business setup. You can assign numbers to teams. You can keep fax activity easier to track. You can also connect faxing with a broader RingCentral phone system if needed.
- Good: Strong admin tools.
- Good: Useful for growing teams.
- Good: Works well with business numbers.
- Annoying: It can feel like too much if you only send two faxes a month.
Pick it if your fax needs are tied to sales, support, billing, or operations.
2. eFax
Best for: Businesses that fax large files and want a known name.
eFax has been around for a long time. That matters for some companies. It supports online faxing using email, web tools, and mobile apps. You can send PDFs, images, and other common document types.
Its best use is simple. Send business documents without a fax machine. Receive faxes into your inbox. Store them online. Search them later.
- Good: Easy email-to-fax process.
- Good: Mobile apps are handy.
- Good: Useful for offices with steady fax volume.
- Annoying: Pricing can feel stiff for light users.
Choose eFax if you want a familiar service and do not want to train everyone from scratch.
3. iFax
Best for: Healthcare, legal, and regulated teams.
iFax focuses on secure digital faxing. It offers tools for signing, scanning, sending, and storing documents. This makes it useful for clinics, insurance offices, law firms, and finance teams.
The workflow feels more modern than old-school fax tools. You can scan from a phone. You can add a signature. You can send the file without printing anything. That is the whole point.
- Good: Built for sensitive documents.
- Good: Simple mobile scanning.
- Good: Digital signatures help cut extra steps.
- Annoying: Some advanced features may be more than a tiny team needs.
If your staff deals with private records, iFax is worth a close look.
4. HelloFax
Best for: Google Workspace users and small teams.
HelloFax, now part of Dropbox, is one of the easiest tools for basic online faxing. It is clean. It connects well with cloud storage. It is great for people who live in Google Drive or Dropbox all day.
You upload a document, add the number, and send it. No bulky hardware. No weird beeps. No paper jam at 4:58 p.m.
- Good: Very beginner-friendly.
- Good: Nice cloud storage links.
- Good: Great for light faxing.
- Annoying: Not the best fit for complex team routing.
Use it when your fax needs are basic and your files already live in the cloud.
5. MyFax
Best for: Solo users and small offices that want simple online faxing.
MyFax is a plain, practical fax service. It lets you send and receive faxes by email, web browser, or mobile app. It also supports local and toll-free fax numbers.
This is not the flashiest tool in the group. That can be a good thing. Some teams do not need ten dashboards and twelve approval steps. They need to send the signed lease today.
- Good: Simple setup.
- Good: Local and toll-free number options.
- Good: Works for low to medium fax use.
- Annoying: The interface can feel a bit dated.
Pick MyFax if you want basic online faxing without much fuss.
Quick comparison
- RingCentral Fax: Best all-around choice for business numbers and admin control.
- eFax: Best for companies that want a long-running fax brand.
- iFax: Best for secure document-heavy workflows.
- HelloFax: Best for cloud storage fans and small teams.
- MyFax: Best for simple, no-drama faxing.
How to choose the right one
Start with volume. Count how many pages you send and receive each month. A solo consultant sending 20 pages does not need the same tool as a clinic sending 2,000 pages.
Next, check numbers. Do you need a local fax number? A toll-free number? Multiple department numbers? This matters for support teams, billing offices, and sales groups.
Then check workflow. Can the tool send faxes from email? Can it store files in the cloud? Can your team search old faxes fast? Expect to waste time on messy tools if these basics are missing.
Last, check security. If the documents are private, do not treat faxing like a casual file upload. Look for encryption, access controls, audit logs, and clear compliance options.
Final pick: For most businesses, start with RingCentral Fax. Pick iFax if security is your top worry. Pick HelloFax if you just want quick cloud-based faxing without a learning curve.